QuoteToMe

See QuoteToMe in Action

From request to issued purchase order to paid invoice. Walk the full procure-to-pay flow, competitive quotes, instant POs, live sync to your PM & accounting suite, field receiving, and 4-way-matched invoice approval.

Instant PO
Live Sync to PM / Accounting
Receiving Confirmation
Invoice Approval (3-Way Match)
Or jump straight to a chapter
Get Quotes
Create PO
Create Expense
Create Requisition
Create Invoice
Create Project
Create User
To-Do
My Orders
All Orders

To-Do

Filter
Awaiting Approval
2) Phone Order - Nelson Lumber 2.2 (Phone)
Aspen Estates II
QTM-1647800
Fulfilled by Nelson Lumber
Arrives Apr 3, 2024 (Afternoon) - DELIVER TO JOBSITE
Requested by Steve Superintendent
Quoting Done
2) Plywood Sheets (RFQ)
Aspen Estates II
!

Your Procurement Command Center

The To-Do list surfaces exactly what needs action, orders awaiting approval, quotes ready to review, and deliveries to receive. Quoting is done here; click to walk the full flow.

QTM-5449376
DELIVER TO JOBSITE
Requested by Oliver Project Manager
On Order
2) Phone Order - Nelson Lumber 2.2 (ROG)
Aspen Estates II
QTM-3685154
Q.5619-2.01418 Fulfilled by Nelson Lumber
Arrives Apr 3, 2024 (Afternoon) - DELIVER TO JOBSITE
Requested by Oliver Project Manager
On Order
45ft Articulating Boom Lift
Aspen Estates II
QTM-8841200
Fulfilled by Herc Rentals
Arrives Apr 5, 2024 (Morning) - DELIVER TO JOBSITE
Requested by Steve Superintendent
1Fill Order Details
2Invite Suppliers
3Fulfillment Details
4Review RFQ
Order Info
!

Any Format. No Re-Entry.

Type a material list, paste from a spreadsheet, or drop a BOM file below. Suppliers receive a clean, structured quote form, no phone calls required.

Upload a file or drag and drop
Fill Order Details
1Fill Order Details
2Invite Suppliers
3Fulfillment Details
4Review RFQ
Custom Categories
QTM Categories
Lumber & Building Materials
CITY
City Lumber & Millwork - Edmonton
Miles Hyatt
DICK'S
Dick's Lumber - Edmonton
Inside Sales
HOME
Home Depot (Garden City) - Winnipeg
Sales
MBS
Mission Building Supplies - Edmonton
Jon Courtorielle
NELSON
Nelson Lumber - Edmonton
Peter Smith
Other
UC
Uline Canada - Milton
Andrii Goodguy
Rentals & Equipment
HERC
Herc Rentals - Edmonton
Daniel Hiob
SUN
Sunbelt Rentals - Edmonton
Hailey Blank
0 suppliers invited
Invite Suppliers
1Fill Order Details
2Invite Suppliers
3Fulfillment Details
4Review RFQ
Fulfillment
Deliver to Jobsite
Supplier delivers to site
Pickup
Pickup from supplier
!

Specs Travel With Every Quote

Delivery conditions and site requirements attach to the RFQ. Suppliers see them before quoting, eliminating back-and-forth.

Fulfillment Details
1Fill Order Details
2Invite Suppliers
3Fulfillment Details
4Review RFQ
Order Details
Order Name2) Plywood Sheets (RFQ) ProjectAspen Estates II Items2 line items Quote DueMay 22 Suppliers Invited4 suppliers
Fulfillment Details
FulfillmentDeliver to Jobsite Delivery Address456 Aspen Rd, Edmonton AB Needed On-SiteApr 3, 2024
Ready to send to 4 suppliers
Each supplier receives a branded RFQ with one-click quote submission. Quoting closes automatically on May 22.
QTM-5449376
2) Plywood Sheets (RFQ) Quoting Done ···
Order Owner Oliver Project Manager

RFQ Details

Delivery DateDon't know date & time yet Delivery LocationJobsite
456 Aspen Rd Edmonton, Alberta, Edmonton, AB
Quote Due DateMay 22

Requested Scope Of Work

100 - 1/2" 4 x 8 plywood
100 - 3/4" 4 x 8 plywood

Quotes

!

Quotes Returned, Apples to Apples

Every supplier quoted the same scope. The best price is starred automatically. Click View to inspect line items, or Create to turn a quote into a PO.

City Lumber & Millwork
$9,576.00
Mission Building Supplies
$11,491.00
Dick's Lumber
$13,589.00
Nelson Lumber
$16,547.00
Internal Comments
History
Oliver Project Manager
QTM-5449376
2) Plywood Sheets (RFQ) Quoting Done ···
Order Owner Oliver Project Manager

Requested Scope Of Work

100 - 1/2" 4 x 8 plywood
100 - 3/4" 4 x 8 plywood

Quotes

City Lumber & Millwork
$9,576.00
Mission Building Supplies
$11,491.00
Dick's Lumber
$13,589.00
Internal Comments
History
Oliver Project Manager
Purchase Order Issued
Sent to the supplier and synced across your connected systems.
PO Q.5619-2.01418 · City Lumber & Millwork $9,576.00
  • PO confirmation sent to supplier
    mhyatt@citylumber-millwork.com
    Sending
  • Procore
    Commitment / PO created on the project
    Syncing
  • Trimble Vista
    PO + cost commitment posted to the job ledger
    Syncing
  • QuickBooks Online
    Purchase order recorded for AP matching
    Syncing
In the field, QuoteToMe mobile
Order Details
QTM-5449376
2) Plywood Sheets
5619-2 Aspen Estates II
Q.5619-2.01418
On Order
Order Items
1/2" 4 X 8 Spruce Plywood
Ordered: 100 ea
Unit price: $38.41
3/4" 4 X 8 Spruce Plywood
Ordered: 100 ea
Unit price: $57.35
Receiving, confirm what actually arrived
Receive Order Items
Incomplete Items
1/2" 4 X 8 Spruce Plywood
Ordered: 100 ea
Remaining: 100 ea
Received
All
3/4" 4 X 8 Spruce Plywood
Ordered: 100 ea
Remaining: 100 ea
Received
All

Upload Packing Slips

or receipts, bill of lading, photos of damages.

Take a photo
Add document
Receiving complete

Order Received!

This order has been received successfully and synced to your accounting and project systems.

Orders
QTM-5449376
2) Plywood Sheets Fully Received
Order Owner Oliver Project Manager
PO
Receiving Log
Change Orders

Purchase Order Details

PO Number Q.5619-2.01418
Supplier City Lumber & Millwork
Delivery 456 Aspen Rd, Edmonton AB
Accounting Sync: Successful

Order Items

#DescriptionOrderedReceivedUnit PriceSubtotal
11/2" 4 X 8 Spruce Plywood100 ea100 ea$38.41$3,841.00
23/4" 4 X 8 Spruce Plywood100 ea100 ea$57.35$5,735.00
Internal Comments
History
Oliver Project Manager
Invoices
Invoice approved & synced to accounting for payment.
Invoice 41320 Awaiting Approval ···
Ordered by Oliver Project Manager
PO Number Q.5619-2.00001

Invoice Details

Supplier Nelson Lumber
Sent Date Dec 15, 2022
Due Date Feb 20, 2026
Order Date Feb 18, 2026
Fulfillment Date Apr 30, 2026
Payment Terms Net-45 Days

Reconciliation Checklist

  • 1. Invoice items match the awarded quote
  • 2. All invoice items are matched to PO items
  • 3. Delivery Confirmation: not received
  • 4. All invoice items are within PO item amounts
DescriptionQuantityUnit PriceTotal
04000425 Sweeping Compound 300 LB Drum
0003.M ⌄
1 ea$76.00$76.00
16003105 Sikagrout 212 25KG
0003.M ⌄
4 ea$18.77$75.08
07000059 23/32" 4 X 8 G1S Fir Plywood
0003.M ⌄
10 ea$75.54$755.40
03000053 3/4" 4 X 8 Spruce Plywood
0003.M ⌄
4 ea$55.92$223.68
03000132 3/4" 4 X 8 Fire Treated Select Plywood D-Blaze
0003.M ⌄
2 ea$129.50$259.00
61000001 Delivery
0003.M ⌄
1 ea$100.00$100.00
Total (excl. tax)$1,489.16
Internal Comments
History
Show: Newest First ⌄
Oliver Project Manager
Oliver Project ManagerMar 18, 1:34 PM
@Steve Superintendent needing to approve Trish is asking if this is received?
Oliver Project ManagerFeb 18, 12:53 PM
@Steve Superintendent did you receive this?
qb quickbooks
Live Cost & Procurement Tracking Plug-In for QuickBooks Online
Pushed to QuickBooks
Purchase OrdersPurchase Orders
Matched Supplier BillsSupplier Bills
Committed CostsProject Costs
Payment StatusBill Payments
Subcontract ValuesSupplier Credits
Synced from QuickBooks
Cost CodesChart of Accounts
SuppliersSupplier List
Job CodesProjects & Classes
Payment TermsPayment Terms
Tax CodesTax & GST Codes
One connection keeps QuoteToMe and QuickBooks Online in lockstep, no double entry, no reconciliation drift. The same bi-directional sync runs for Trimble Vista, Procore, and your other systems of record.
Synergy Projects Ltd.
Purchase Order:
PO Number:Generated once fully signed
Project Name:Aspen Estates II
Project Number:5619-2
PO Revision:
PO Reference:2) Plywood Sheets (RFQ)
Date Ordered:2026-06-16
Ordered By:Oliver Project Manager
oliver@acme2.com
Fulfillment Date:
Payment Terms:Net-45 Days

Supplier/Seller:
City Lumber & Millwork
15711 - 128 Avenue NW
Edmonton, AB T5V 1K4
Contact Info:
Name:Miles Hyatt
Phone Number:780-777-4431
Email Address:mhyatt@citylumber-millwork.com

Purchaser/Bill to:
Synergy Projects Ltd.
320 PTH 12N
Calgary Alberta R5G 1T6
AP contact:Danny
Phone Number:403-222-1234
Email Address:accounting@abs.com
Ship to:
456 Aspen Rd Edmonton, Alberta
Edmonton, AB T7H1R4
Delivery Contact:Sam Superintendent
Mobile Number:778-847-2240
Email Address:sam@acme3.com
#DescriptionQty.UoMUnit PriceTotalTaxCost Code
1/2" 4 X 8 Spruce Plywood100ea$ 38.41$ 3,841.00$,
3/4" 4 X 8 Spruce Plywood100ea$ 57.35$ 5,735.00$,
Subtotal (excl. tax)$ 9,576.00
Tax$,
Total$ 9,576.00
Purchase Order Terms & Conditions
The following Standard Purchase Order Terms and Conditions ("Terms") only apply to transactions that do not have a written agreement, duly executed by both parties. If there is such an agreement, then those terms shall be the terms that govern the transaction and relationship of the parties. In the absence of such a written agreement, duly executed by both parties, then these Terms provide you ("Seller") with the guidelines and legal stipulations of your purchase order ("Order") with the Purchaser for the goods and/or services that are described on the face of the Order. 1. Acceptance and terms and conditions: Seller accepts this Order and any amendments by signing the acceptance copy of the Order and returning it to Purchaser promptly. Even without such written acknowledgment, Seller's full or partial performance under this Order will constitute acceptance of these Terms.
Create → Get Quotes
Step 1 of 17

That's QuoteToMe

From a material list to an issued PO in minutes. Stop chasing suppliers by phone, let QuoteToMe run procurement so your team can focus on the job site.

80%
Less Time on Procurement
5–15%
Material Cost Savings
100%
Digital Audit Trail
Book a Demo